28th Mediterranean Conference
on Control and Automation (MED'2020)

16-18 September, 2020 – Saint-Raphaël, FRANCE

Website for pre-recorded video upload is open!

MED 2020 recommended option for contributed paper presentation takes the form of a pre-recorded video, which we will make available to conference attendees. Organizing committee request authors to prepare and upload by August 20, 2020, 23:59:59 PST:

  1. A video of your presentation. This will be considered as a replacement of your attendance at the conference. Please do not try to upload powerpoint or PDF files.
  2. A release form which grants us the permission to host the presentation video on line to be accessed by virtual conference attendees, together with other requirements from the IEEE as stipulated in the release form.
Please use the following guidelines for preparing your video.
  • Duration: 12 minutes
  • File size limit: 50MB file
  • File format: .mp4
  • Minimum height: 480 pixels
  • Aspect ratio: 16:9
Please note the above specifications will be checked at the time of submission and files not meeting them will be prevented from being uploaded.
Click here for updated information regarding video file and registration form upload.

While we are unable to provide individualized technical support to help you create your video, you may find below possible approaches to prepare such compatible video from content displayed on your computer screen and voice recorded via the computer microphone.
Click here for best practices for recording your video.

Please start early: given that the resulting video files will be very large, they might need a long time to transfer, and you might not be able to upload them in time if you start late.
We hope to make MED 2020 a success despite the difficult situation we find ourselves in, and this unusual conference format. We thank you for your cooperation in this endeavor.

Best practices for pre-recorded videos

We recommend that you use standard slides, include a small window with a video of yourself and record an overlay voice explaining the content as you would do for the physical conference. Except for the above duration and digital constraints, the form of the presentation is left free (though please be sure the video includes the title of the paper, the authors, and a mention to MED 2020). To obtain a good quality screencast you can take different aspects into account:

Screencast software

Many different widely available tools exist to record your screencast. For example:
  • Zoom (Windows, Mac, Linux): Start a meeting where you are the only participant. Share the desired window that contains the presentation. On the additional options button, click on Record. When you end the meeting, the video will be exported on a new folder that contains the recorded screen in an .mp4 format. More information is available at:
  • MS Powerpoint (Windows, Mac): In the main menu, clicking on Slide Show > Record Slide Show will start the presentation mode and will include your voice as audio after finishing the presentation. You can then export the presentation as an .mp4 video.


A good sound quality is very important to achieve a high quality in your video. It is strongly recommended that you use an external microphone when possible.
Before recording your full video, we recommend that you perform some short tests with the microphone and hear the recorded video to be sure that the volume and quality of the audio is good.

Including speaker video in your screencast

To improve the quality of your presentation, you might decide to include a small window with a video of yourself. If you decide to do so, make sure that the video does not cover any important part of your slides. Useful tools to record your presentation:
  • Loom (Windows, Mac): It lets you record quickly a screencast with voiceover and your face. It’s quite easy to turn a PPT into a fine presentation video; consider checking this out.
  • OBS Studio (Windows, Mac, Linux): Start a new scene with a Window Capture source. You can also include your webcam in a corner including another source Video Capture. You can now click the butting Start recording to start your screencast.

Check the requirements and submit your video

Remember to check that your video satisfies all the requirements.
  • Duration: 12 minutes
  • File size limit: 50MB file
  • File format: .mp4
  • Minimum height: 480 pixels
  • Aspect ratio: 16:9

The submission of the file is done through the PaperCept Conference Management System. As the corresponding author, you can login to your workspace and follow the link to upload (or re-upload) your video presentation file until the deadline.

The release agreement form can be downloaded from:
It must be signed and then uploaded during the screencast submission. If the release form is not uploaded together with the presentation video, the presentation will not be hosted in the online proceedings.

Technical questions related to the video preparation and submission should be sent to med-2020@univ-lorraine.fr.

Photo credits: Palais des Congrès de Saint-Raphaël